ACTION ‘IT’ PROCESS

Clear your Clutter!
Do you want a breakthrough in productivity? Not sure how to get there? Here is a simple and powerful way to get you going.

Many of the Samperi clients have used the ‘it’ process to ‘clear the decks’ and start a whole new level of personal productivity in work and personal organisation. By doing the ‘it’ process you will experience more energy and self esteem and be able to relate to your work environment and colleagues with a much more focussed attitude.

What is the ‘it’ Process? It is a 4-step process to help you clean out the clutter in your office and set up an easy, efficient system to keep your space clear. The 4 steps help you remember what to do when you pick up a piece of paper, document, report, magazine or any other documentation that you have been saving for a ‘rainy day’.

Some of the Items you may need to have available to perform the ‘it’ process:

1. Post-it-notes (small and large)
2. Notepad
3. Pencils
4. Highlighter pens
5. Box of Manilla folders (coloured)
6. Large, durable trash bags
7. Empty boxes
8. Clear (coloured) folders for current items on desk.
9. Hanging Files

Follow the 4-step ‘it’ Process

1. Sort ‘it’
1. Attack what’s visible first
2. Ask yourself:
      - do you need it?
      - how long since you have used it?
3. If you throw it out, will you ever need it again?

2. Bin ‘it’
1. Old magazines, books and articles
2. Product solicitations
3. Old research materials and literature
4. Duplicates of documents
5. Previous drafts of letters and proposals

3. Name ‘it’
1. Naming Files
   a. Files can be in alphabetic, numeric, subject, geographic,        chronological, projects, colour coded
   b. Group similar files (client files, prospective clients, projects,
       brochures, etc)
   c. Use titles that incite you to action
   d. Use straight line filing for tabs (much more peaceful and
       easy  on the eye)
2. Logical sequencing
3. Accessibility
4. Safety
5. Create a file index

4. File ‘it’
1. Select appropriate containers
   a. Manila folders
   b. Coloured folders
   c. Type of Hanging folders
   d. Ring binders
   e. Size
2. Colour code
3. Label clearly
4. Tab coding